GymApp — Fitness & Gym Management SaaS
Built GymApp — a multi-tenant fitness and gym management SaaS platform that replaces fragmented tools with a single solution for class scheduling, QR code check-ins, automated billing, workout tracking, and member management. Designed to scale from single boutique studios to multi-location franchises.
Client
GymApp
Project Value
$55,000+
Rating
The Challenge
Fitness studios and gyms were operating with a fragmented toolset — member management in one system, class scheduling in another, and billing managed manually through disjointed payment gateways. Members faced clunky, outdated interfaces to book classes or view their workouts. For owners, there was no centralized way to track revenue, manage capacity, or handle multi-location operations without relying on legacy enterprise software that was overly complex, expensive, and difficult to customize.
The Goal
Design and ship a modern, production-grade fitness management SaaS with multi-tenant architecture, automated Stripe billing, class scheduling with waitlists, QR code member check-ins, custom workout tracking, and a 4-tier access control system (Super Admin, Gym Owner, Coach, Member) — with full white-labeling capabilities and a mobile-responsive member portal.
Solution & Implementation
1Analysis
Conducted discovery sessions with gym owners, coaches, and members across boutique studios and larger fitness facilities. Identified five critical workflow failures: no unified dashboard for revenue and attendance, manual and error-prone billing processes leading to revenue leakage, clunky class scheduling that discouraged bookings, lack of integrated workout/PR tracking, and no proper role separation meaning coaches had unnecessary access to financial data.
2Designing Solution
Selected React 18 with TypeScript, Vite, and Tailwind CSS for the frontend — delivering a fast, responsive Single Page Application (SPA) that looks and feels like a native mobile app for members booking on the go. The backend architecture leverages Supabase for PostgreSQL database, secure Authentication, and Row-Level Security (RLS) to ensure absolute data isolation between different gym tenants. Stripe Connect handles all subscription billing, POS transactions, and automated invoice generation.
3Customizing Business Logic
The platform features a highly customizable interface allowing gym owners to apply their own branding (logo, colors, domain). The admin dashboard presents real-time KPI cards for active members, monthly recurring revenue (MRR), and class attendance trends. The class scheduling module includes automated waitlists, capacity limits, and one-click booking for members. The POS system allows for seamless merchandise and drop-in sales, while the workout tracking module lets coaches assign custom routines and members log their personal records (PRs).
4Scale & Optimize
Implemented fully automated billing cycles via Stripe webhooks, eliminating the need to manually chase payments. Check-ins are streamlined using dynamic QR codes generated for each member, scanning instantly at the front desk. The multi-tenant architecture ensures that multi-location owners can view consolidated reports across all their facilities while restricting local managers to their specific location. The 4-tier RBAC (Role-Based Access Control) ensures secure, minimal-privilege access across the entire platform.
Results & Impact
Admin Time Saved
Class Bookings
Payment Collection
Architecture
Roles
Multi-tenant architecture with per-organization Row-Level Security ensuring absolute data isolation across different gym franchises
Automated Stripe subscription billing and Point-of-Sale (POS) integration for seamless, zero-touch payment collection
Interactive class scheduling system with automated waitlists, capacity management, and self-serve member booking
Dynamic QR code check-in system for rapid, frictionless member entry at the front desk
Comprehensive workout tracking module allowing coaches to build custom programs and members to log Personal Records (PRs)
4-tier Role-Based Access Control (Super Admin, Gym Owner, Coach, Member) enforcing strict security and data visibility rules
Full white-labeling capabilities allowing gyms to use their own custom domain, logo, and brand colors
Key Technologies
Project Gallery
"GymApp completely transformed how we run our studios. We replaced three different legacy systems with one unified platform. The automated billing handles itself, the members love how easy it is to book classes on their phones, and the QR check-ins have made our front desk operations incredibly smooth."
GymApp Platform
GymApp
Frequently Asked Questions
About Ortem Technologies
Ortem Technologies is a premier custom software, mobile app, and AI development company. We serve enterprise and startup clients across the USA, UK, Australia, Canada, and the Middle East. Our cross-industry expertise spans fintech, healthcare, and logistics, enabling us to deliver scalable, secure, and innovative digital solutions worldwide.
Ready to Build Something Amazing?
Let's discuss how we can help transform your business with innovative technology solutions.
Start Your Project